Any personal data you provide to us is controlled by the AEP. We are registered as a data controller with the Information Commissioner's Office under reference Z5146621.
Data Protection Enquiries
Any queries regarding the AEP’s data protection and privacy policies should be directed to the Data Protection Officer at The Association of Educational Psychologists, Unit 4, The Riverside Centre, Frankland Lane, Durham, DH1 5TA or by email to DPO@aep.org.uk
Collection of personal data
To enable the AEP to provide accurate support and services we will collect and hold personal data about registered users of the EPFT website.
The AEP takes every precaution to protect applicants’ information when they submit personal and sensitive information via the AEP and EPFT websites, by the use of secure internet protocols and password-protected access to their records.
Use of Personal data
The personal data you provide will be used to enable you to access the EPFT online application system securely, to submit your application to your chosen training courses, and to enable us to notify you of services available to you through the AEP, including access to AEP membership, access to the membership website and for appropriate marketing.
We will only keep your information (updated as appropriate) for as long as you have a relationship with us and where there is a legitimate reason to do so. We will keep your information throughout the application period, while you remain a registered user of the EPFT system, and for such reasonable period (and to the extent necessary) after registration has expired, as may be needed to enable you to access any post-application / registration benefits. We will also retain documents (including electronic references) containing personal data where there is a legitimate reason to do so.
Sharing of Information
Where we use the services of these individuals or organisations, they are contractually obliged to process your data on behalf of the AEP as data processors and in a secure and confidential manner.
We will not disclose any of your personally identifiable information to any third party unless they are processing data on the AEP’s behalf, we have your permission, or under special circumstances, such as when we believe in good faith that the law requires it.
Please note that this notice may be amended from time to time – we will bring any significant changes to your attention through the website.
You are responsible for managing your personal information and keeping it up to date on the EPFT website. This enables us to maintain accurate records and so provide effective, relevant services and support, and to comply with our legal and data protection obligations.
You can update incomplete or incorrect personal information that we hold about you. You have the right to object to, or restrict, the processing of your personal information as well as request access to the information we hold about you. Requests should be made in writing to the union's Data Protection Officer, Clare Corless at email@example.com.
If your personal information changes or you find that any of the information that we hold about you is incorrect, please advise us of the required changes as soon as possible by one of the following methods:
- logging into our website and changing it yourself
- sending an e-mail to firstname.lastname@example.org or
- sending a letter by post to:
The Association of Educational Psychologists,
The Riverside Centre,